e-Collittera has been designed so as to ensure the fulfillment of all international criteria that a scientific journal should follow. It bears the author orientation required in order to have a manuscript published at the requested standards. e-Collittera automatically carries out the correspondence required for arbitration and keeps the arbitrator evaluation results, which are accessible at any time. Alongside these, it prevents loss of time owing to the facility it creates in the evaluation processes and ensures the journal will be published within the requested period. manuscripts appropriate to international standards, reliability of evaluation institution, the arbitrator evaluation reports’ being accessible by the authorized institutions when requested and the publication of the subsequent issue within the planned time without delay are the most important components that determine the quality of a journal.

e-Collittera and qualified manuscripts

e-Collittera author module guides every author who wants to send a manuscript to the system according to the criteria determined by the journal orthography rules. Thus, a manuscript sent to the journal is inspected before being received by the manager secretary and the editor. Thanks to guiding interfaces and feedback, the author who wants to prepare his/her manuscript in accordance with the journal’s orthography rules realizes this process without loss of time or mistakes. This first inspection minimizes the time spent for the formal characteristics of the manuscript for the manager secretaries, editors and arbitrators as well as the author. Thus, the content of the manuscript and the contribution it makes to scientific knowledge is evaluated more healthily and more extensively.

e-Collittera and manuscript acceptance

e-Collittera realizes the process of collecting manuscript for a scientific periodical completely through the Internet. Preliminary inspection of the manuscripts sent to the system is made by the manager secretary and then sent to the editor for the evaluation process. An author that sends a manuscript to the system can be sure that the manuscript is saved on the e-Collittera database when he/she clicks the “Send” button. Authors receive notification through e-mail and SMS that their manuscripts have reached the system and they can follow their manuscripts in the system using their personal web page formed on the Internet by e-Collittera.

e-Collittera and manuscript evaluation

A manuscript sent to the system enters into the process of evaluation when it is only just at the process of sending. The appropriateness of a periodical to the orthography rules are evaluated and non-corruption of this appropriateness in guaranteed by e-Collittera. The manuscript that is received by the system circulates on the Internet in electronic format in all the subsequent evaluation processes. Firstly, its appropriateness to orthography rules is certified by the manager secretary and then sent to the editor. The editor carries out a preliminary inspection of the manuscript sent to him/her and then sends them to the arbitrators. Arbitrator reports which complete the evaluation of the manuscript are then returned to the editor pages. Evaluation of the arbitrator reports by the editor, the taking of the final decision, the receiving of the opinion of the publishing board and the feedback sent to the author are realized through the Internet by means of e-Collittera.

e-Collittera and communication

e-Collittera provides a perfect communication medium between the author, manager secretary, editor and arbitrators across the whole range of manuscript acceptance and evaluation processes. The manager secretary may send details to the editor about the manuscript together with the manuscript newly sent to the system. Likewise, the arbitrators may send the notes they have taken during evaluation to the author or editor together with the manuscript. Other than this, the e-mails and short messages that are under the authority of the manager secretary and the editor operate automatically after the required definitions are made. For example, when a new manuscript is sent to the system, the author is informed in the issue that his/her manuscript is received by the system and the manager secretary and the editor is informed on the issue that there is a new manuscript in the system. Likewise, the process between the arbitrator and the editor is transferred automatically through mail and messages. The communication characteristic of the e-Collittera software is active in all the process from a manuscript’s being sent to the system to its publication, rejection or revision request.

e-Collittera and statistics

Besides all these opportunities that e-Collittera offers, it gives important data based on statistical information. An editor can access detailed statistics about all authors and arbitrators working with e-Collittera. The number of manuscripts and on which subjects one author has sent, the number that have been accepted or from how many revision has been requested can be viewed together with their ratios to the sent manuscript number. Likewise, it is possible to access detailed information about the arbitrators. Many pieces of information, such as the performance of an arbitrator in the manuscript evaluation process, the ratio of a decision he/she has given about a manuscript to his/her general decisions are made accessible by the statistics module. A great deal of information, such as how many manuscripts have been sent to the periodical within a year, how many of them have been accepted, types of sent manuscripts, the ratio of the accepted manuscript types to the other manuscript types, in which periods sending manuscripts increases or decreases and etc. can be obtained through e-Collittera statistics module.

e-Collittera and usage information

e-Collittera software, as the first electronic manuscript acceptance and evaluation software realized in Turkey, has a complex database application and its user interfaces have been prepared after careful study. Help support in the user interfaces gives detailed information on how the page it is included in is to be used and provides access to the general information about how the system operates according to the user type. This information has been presented to the user in printable format. As a result of this careful study, the command which starts a complex process in the database is made able to be activated by the user with a single button. However, various training sets have also been prepared for the e-Collittera software. The guiding warnings help files in the pages in the system, User, Manager Secretary, Editor and Arbitrator Guides given together with the system have been prepared so as to meet all kinds of requirements and questions of the users. However, e-Collittera has not been content with these and has made the educative documents accessible in various formats (PDF, Word, Ppt. Etc) in the Pleksus Web site. Seminars are arranged under the body of Pleksus during certain periods for the e-Collittera directors and manager secretaries and the seminar times are determined through mutual negotiations. e-Collittera experts under our body visit the administration units of scientific periodicals and give various educative briefings. Other than these, it is possible to contact with e-Collittera experts through e-mail, chat and telephone outside working hours.

e-Collittera and orientation

One of the most important characteristics of e-Collittera is that it is designed as a flexible and modular structure. The e-Collittera software has characteristics appropriate to reconstruction according to different requests, from the point of view that scientific periodicals with disciplines different from each other may have different requirements. From the time when any scientific periodical decides to receive e-Collittera support, the e-Collittera experts under the body of Pleksus organize meetings with the relevant periodical administration and begin to adapt the general characteristics and differences of the periodical to the software in a systematic manner. The new e-Collittera system formed at the end of this preparation process shall be transformed into software special to only that periodical and unique within its own standards.